How should an inspection record be structured for clarity?

An inspection record should be structured in a way that is clear and straightforward to ensure that all necessary information is easily accessible and understandable by anyone reviewing the record. Including clear components such as the date, signature, and work details makes it possible to track when maintenance was performed, who conducted it, and what specific work was done. This is essential for maintaining accurate maintenance logs, establishing accountability, and complying with regulatory requirements. Clarity in these records helps prevent misunderstandings and ensures that all stakeholders can quickly grasp the status and history of maintenance activities on the powerplant.

While listing all maintenance checks or using abbreviations might seem practical, they do not address the foundational need for clarity and comprehensibility in the records. Additionally, employing pseudonyms for technicians could obscure who performed certain tasks, further complicating accountability and traceability in maintenance documentation.